Your Czech face
We handle the institutions and the paperwork
Someone has to handle the Czech side
You might have Czech customers, a supplier, or a partner, with or without a company registered here. Either way there’s a Czech side to deal with: an accountant who needs documents on time, a bank that wants a person in the room, a supplier worth meeting before you commit, paperwork that has to say the right things in the right language.
We’re that someone. You don’t need an office here or a local hire to have it handled properly.
What we do
We find and manage your specialists
You need an accountant. Possibly a lawyer, a payroll provider, an office, a developer. Finding them from abroad means guessing from websites in a language you don’t read, and the good ones rarely have the best websites.
Some we’ve worked with ourselves and can recommend from experience. Where we don’t already know someone, we shortlist candidates, check they’re real, ask the questions you wouldn’t know to ask, and sit in on the first conversation.
After that we stay in the middle: chasing answers, translating both directions, checking their invoices make sense, and telling you when someone isn’t performing. We’re not selling you our own accounting, so we have no reason to keep a weak vendor in place.
We keep the admin moving
The small recurring things that quietly become a problem when nobody local owns them. Getting your invoices issued correctly and out on time. Answering the questions your accountant sends, so they don’t sit for three weeks waiting for someone who understands them. Collecting the monthly documents they need before they have to ask twice. Tracking filing dates so nothing arrives as a surprise. Being the local point of contact when a supplier or an office wants an answer today.
We work in the systems your Czech accountant already uses, which is usually Pohoda, Money S3 or ABRA, and in the invoicing tools Czech companies actually run on, Fakturoid and iDoklad among them. That matters more than it sounds: an accountant who receives documents the way they expect them is an accountant who doesn’t bill you for sorting them out. Day to day we work in whatever you use, Google Workspace or Microsoft 365, Slack or Teams, Notion or Asana.
None of it is complicated. All of it takes someone who is here and paying attention.
We show up in person
Some things still need a human in the room. Opening a business bank account usually means someone appearing at a branch with documents. Signing a lease means walking the space first and meeting the landlord. Setting up a company means an appointment with a notary. Then there are the meetings nobody plans for: the supplier you want to look in the eye before committing, the office visit to the tax authority that resolves in twenty minutes what email couldn’t in six weeks, the trade fair where your competitors will all be standing.
We go, we take notes, and you get a written summary the same day in English. This is the part you genuinely cannot do from another country.
We fix your Czech paperwork
A Czech invoice has fields a Czech client expects to see, and one that’s missing causes an argument at payment time. VAT wording has to match how the law is actually written. Your terms and privacy notice, if they were translated from English by software, read to a Czech customer roughly the way machine-translated Czech reads to you.
We go through the documents your customers and suppliers actually see and make them right.
We watch your data box
Every Czech company gets an official electronic mailbox, the Databox (datová schránka). The tax office, the courts and the authorities use it instead of post. Here’s the part that catches foreign companies: a message counts as delivered ten days after it arrives, whether or not anyone ever opened it, and any deadline inside it starts running from that moment.
So a company with nobody checking it can be late on something it has never seen. Most foreign owners have never logged in. We check yours, read what’s there, and tell you in English what it is and by when it needs an answer.
We handle your mail
Physical post still exists, and the important pieces arrive as registered letters with their own collection deadlines. We receive it, scan it, read it, and tell you what it is. You get “this is a notice from the tax office and you have 15 days” rather than a photo of a letter in Czech.
If your customers are here too
Everything above is the institutional side: authorities, vendors, documents, administration. If you also have Czech users who need answering in their own language, onboarding through your product, or help with a Czech sales cycle, that’s the other half of what we do.
Your Czech voice, support and onboarding in Czech →
What it costs
This works as a monthly retainer, from €950 per month, with a three-month minimum. You get a fixed set of things that happen every month, plus a block of hours to spend on whatever comes up.
If you’re not set up yet, we start with a €500 assessment: we work out what your situation actually needs and send you a written plan with a quote for the work.
Where we stop
We’re not a virtual office or a registered office provider. An address is one small part of what we do, not the product. We’ll help you find a provider in the right location, check they’re solid, and arrange it on your behalf. Having your company’s official seat at our address creates problems for both of us later.
We’re not accountants, lawyers, or tax advisors (though we know a fair amount about all three). To be on the safe side, we find you good ones, brief them, and keep them moving.
Worth reading first
- Dealing with Czech authorities, a survival guide
- Invoicing Czech clients, what you need to include
- Czech VAT for foreign businesses
- How to open a bank account in Czechia as a foreign company